Index / Agency & Vendor Oversight
PB-004

Agency Contract Terms Map

Pulls the notice periods, renewal dates, ownership clauses, and exit terms out of every marketing agreement you have signed.

The spec — copy this

Set up a new bot for me I can trigger across my marketing agreements, then re-run quarterly. Walk me through connecting my document store, then configure it: read every agency, vendor, and marketing services agreement and extract the terms that decide what happens when I want to leave — initial term and end date, auto-renewal and the exact date notice must be given by, notice period and required delivery method, termination for convenience and for cause, minimum spend or minimum term commitments, fee escalators and their trigger dates, who owns the ad accounts, creative, content, call tracking numbers, and data, what happens to those assets on termination, exclusivity or non-solicit language, and any clause conditioning payment or asset transfer on something. Cite the governing paragraph for every extracted term. Build a calendar of every notice deadline and renewal date across all agreements so none of them lapses quietly, and flag where two agreements contradict each other or where a term I asked about is simply absent. It reads and locates; it does not interpret what a clause means or advise me what to do. Ask me where agreements live, which relationships to include, and who receives the deadline calendar, run it on an agreement I know well so I can check every citation, then save it.
Paste into an assistant that can connect to your systems.◆ Ethics note below — read before you run it

Connect first

The spec asks for these as it goes — however you normally connect them works. Nothing needs to be set up in advance, and a system named here is usually an example rather than a requirement. If yours has an API or an export, the spec generally adapts.

What it never does
  • Interpret what a clause means or advise you what to do about it
  • Report a term without a citation to the governing paragraph
  • Send notice, or contact any counterparty
Agency & Vendor Oversight — category rule

These specs are written to establish facts, not to build a case. Every one reports observed gaps and the mechanism behind them, and none concludes that a vendor or agency acted in bad faith — because the most common answer is a definitional mismatch or a gap in your own intake, and the second most common is something a contract already addresses. Before you put a finding in writing to a counterparty, read your agreement and have counsel look at it.

Before you run this

Extraction is a reading aid, not an interpretation. Every term it reports must be confirmed against the agreement text, and what any clause actually means is a question for counsel — particularly ownership, exclusivity, and anything conditioning asset transfer on payment.

Category
Agency & Vendor Oversight
Contributed by
Jacob Malherbe @jacobmalherbeMass Tort Ad Agency
Approval gate
A named human approves before anything sends, files, or publishes.
Last verified
2026-08-19

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